Responsibilities are intentionally separated. Institution Admins are employee accounts marked in Employees and cannot be assigned campus roles. Other users may hold more than one campus role or serve multiple assigned campuses.
A campus role grants the assigned functions only for its institution and campus. A user assigned to multiple campuses can process each assigned campus; faculty and student records remain campus-specific. Employees with no role see no operational menu and should contact institution management.
Institution Admin
- Creates campuses, marks Institution Admin employees, assigns eligible employees to campus roles, and manages fee types, academic mappings, and campus transfers.
- Controls branding, grading, storage, financial holds, transfer fees, DMC assessment, and examination governance.
Campus Admin
- Maintains the campus academic structure, people, buildings, classrooms, and exam types.
- Allocates class schedule times and rooms, and examination venues.
Finance
- Configures programme fee structures, generates student fees, manages student accounts, verifies evidence, and records audited financial entries.
Examinations Office and HOD
- The campus governance policy determines who creates class-wide examinations and who processes promotions.
- HODs manage departmental academic work, faculty allocation, class schedule requests, and applicable examination workflows.
Faculty and Student
- Faculty use their timetable, attendance, examinations, marking, and approval tasks.
- Students use their timetable, examinations, finances, payment evidence, and campus transfer actions.
Institution, campus, and personal data boundaries
Campus roles apply only to the campus or campuses assigned to the employee. A staff member assigned the same authority at Islamabad and Lahore can handle that work in both assigned campuses; the assignment does not grant access to other campuses or institutions.
Student and faculty records, departments, subjects, schedules, examinations, and campus services remain tied to their campus. Student and faculty pages show the campus records allowed for the signed-in user. Each campus maintains its own subject and department list, even when another campus uses the same names.
Promotion authority follows the same campus assignment. A promotion authority assigned to multiple campuses can process students in each assigned campus, while the campus selector and lists remain limited to those assignments.