OCR for Schools: School Management Across Campuses
One portal for school teams, students, and families
OCR for Schools is the school management product in OneClickRooms (OCR) for Education, alongside OCR for Higher Education. It connects campus administration, academic operations, student services, parent access, and school finance in a role-based platform. Explore OCR for Higher Education.Institution and campus operations
Organize campuses, buildings, classrooms, academic Boards, classes, subjects, staff, and students with role and campus boundaries.
Student and parent portal
Students use their own account. Parents see only the students assigned by the school, switch between their linked students, and open each student’s workspace.
Classroom schedules
HODs submit class schedule requests for a Board, class, subjects, faculty, and effective dates. Campus Administration allocates time, building, and classroom.
Homework and student activities
Teachers assign student work through academic workflows; students and their linked parents can review the assigned homework and submission status.
Examinations and results
Authorized school roles coordinate exams, approvals, submissions, attendance, marking, result publication, and student access.
Fees and student finances
Finance teams configure fee types, issue recurring or individual charges, review payment evidence, and manage student account records. Students and linked parents can pay, submit payment evidence, review balances, and download available invoices and receipts.
Accommodation and student services
Authorized students and staff can use the accommodation, leave, transfer, and other student-service workflows enabled for their account.
Connected virtual classes
Where configured, authorized users can connect Google Meet, Microsoft Teams, or Zoom and attach meeting links to class schedules.
Student and parent email updates
Student-targeted portal emails are also copied to the linked parent when the active assignment is available. Password reset messages are excluded; security notifications may be copied.
Role-based access and Financial Hold
Page and action access is checked for the active student and campus. A student Financial Hold is also applied in that student’s parent workspace, with My Finances available for payment-related work.
Administration and reporting
School teams use assigned dashboards, task queues, reports, and approval workflows to follow operational work across the institution and their campuses.
Classroom schedules and attendance
Review published schedules, manage authorized schedule changes, and record attendance against class sessions.
School transportation
Manage campus vehicles, routes, stops, passenger capacity, and effective stop fares. A student or parent working in the selected student’s context can request service; Campus Admin approves it and Finance verifies payment before an active request provides a downloadable PDF pass with a QR verification page.
School event management
Coordinators schedule class-wide academic events and Campus Admin schedules campus-wide events. Notify eligible students and linked parents, manage per-student event fees, and collect post-event feedback.
Employee and Teacher Employment Management
OCR for Schools connects HR policies, employee and teacher contracts, staff leave, school-vacation salary terms, and finance-controlled payroll across institution and campus scopes.Institution and Campus Employment HR
Assign employment access to institution HR or selected campus HR so contract work follows the employee's approved school scope.
Employee and Teacher Contracts
Issue contracts with designation, campus, department, grade, salary step, workload, notice periods, contract terms, and optional signed-PDF acceptance.
Grades, Steps, and Contract Renewals
Manage salary scales, preserve contract versions, record approved step changes, and issue a new offer when a contract is renewed.
Staff Leave and Vacation Terms
Configure eligible leave types, allowances, approval, and carry-forward, alongside contract terms for summer and winter vacation salary treatment.
Tax-aware Payroll and Staff Ledgers
Review salary tax estimates and take-home pay, then process approved salary batches with overtime, extra duties, visiting-teacher pay, bonuses, leave deductions, and advance recovery.
Employment Lifecycle and Experience Letters
Track resignations, scheduled contract endings, clearance and settlement, expiry reminders, and institution-approved experience letters with QR verification.
Parent access follows the selected student
A parent account is created or assigned by authorized school staff. The parent signs in with their own credentials, chooses a linked student from the Family Dashboard, and works in that student’s context. Switching to a sibling changes the active student and the records shown in student pages.
One student can have only one active parent account. For siblings, a school can assign one parent to a verified sibling linkage so the parent can access the linked group. Student and parent account credentials remain separate.
Schedule requests and room allocation
School classroom scheduling uses the campus, Board, class, academic term, and effective date range. The HOD defines subjects, faculty, and request details. Campus Administration assigns the class time and physical room, with availability checks for faculty and classrooms.
School-controlled access
Menus reflect assigned roles and the student’s available services. If a Financial Hold restricts a student, the menu remains visible, but opening blocked work redirects to My Finances. The same student-specific rule applies when a parent has selected that student.