Follow the process for preparing and issuing an employment offer, reviewing and signing its PDF, and amending or renewing a contract.
What information is included in a teacher or employee contract?
Each issued contract is based on the assigned contract version and its saved policy details. The document can include:
- School logo and address, employee name and staff group, contract number and version.
- Contract title, designation, campus, employee or teacher type, department, grade, salary step, salary amount and currency.
- Pay frequency, workload and unit, effective-from and effective-to dates.
- Contract terms, allowed leave types and their allowances, employee resignation notice, and institution termination notice.
- Tax schedule in effect, its detailed calculation, applicable withholding or employer-paid tax, and estimated take-home pay when the supplied salary supports calculation.
- School standard opening text, issuer signature image, issue date, and employee signature area.
Institution Admin configures standard contract wording and uploads a transparent-background PNG signature for the issuer under System Settings > Employment Grades and Contracts > Contract Settings. The same area controls whether a signed PDF is required with acceptance. The document stores the applicable contract details; later setting changes do not rewrite a contract already issued.
The contract's issued-by section identifies the HR Department and institution and displays the uploaded issuer signature and issue date. Employee resignation notice and institution termination notice are separate clauses, each recorded in days, weeks, or months.
How can I accept and sign my employment contract?
- Sign in using the school email address or username registered for your portal account. Your employee ID works only if the school set it as your username.
- Open the profile icon, click My Account, then click My Records.
- Open the My Contracts tab and select the offer awaiting your response.
- Check your position, campus, department, grade and step, salary, tax estimate, leave types, dates, notice periods, workload, and contract terms. Download the PDF to keep a copy.
- If the school requires a signed-PDF upload, sign the downloaded file and attach it to the acceptance form. Uploading the signed PDF is mandatory when that setting is enabled, and the signed copy is retained with the contract record.
- Submit acceptance. If you need a correction or do not agree to the terms, reject the offer with the requested reason and contact HR.
A contract accepted before its future start date remains scheduled until it becomes effective. Acceptance confirms the displayed offer; it does not amend the contract. Ask HR to correct a term before accepting if it is inaccurate.
How are contracts amended or renewed?
Institution Admin or Employment HR reviews the employee's or teacher's record and creates a new contract version with the proposed changes and effective date. Amendments can update designation, campus, department, grade, salary step/rate, workload, end date, allowed leave, notice period, or terms. The earlier contract version remains in the history.
Renewal is a new offer and version with an agreed term and dates. It does not happen automatically at expiry. HR reviews the reminders, decides whether to renew or prepare a different appointment, issues the next contract, and obtains the employee's acceptance.