Learn how staff leave types, contract eligibility, allowances, balances, carry-forward, weekends, and unpaid leave deductions work.
How are school employment leaves configured and counted?
Institution Admin configures employee leave types under System Settings > Employment Leave. The type can state the number allowed per week, month, or year, whether the leave is paid, whether half-days are supported, who approves it, and the maximum length of a single request. Contract assignment selects the leave types allowed for that employee or teacher. The person can apply only for leave linked to their active contract.
The displayed balance accounts for the allowance, eligible carried balance, approved leave, and pending reservations. Partial contract periods can prorate an allowance. Pending leave is reserved to prevent overlapping requests from using the same days.
Carry-forward is calculated as a percentage of unused eligible leave after pending and approved requests are considered. For example, 24 annual days minus 10 used leaves 14 unused days. At 25% carry-forward, 3.5 days carry into the next eligible period and 10.5 expire. At 0%, all eligible unused days expire; at 100%, all eligible unused days carry forward if the next contract and policy allow them.
How do I apply for leave?
Sign in, open Profile icon > My Account > My Leaves, select a leave type allowed by your current contract, enter the requested dates and required details, and submit. The approving authority configured for that leave type reviews the request. Return to My Leaves to see approval status and remaining balance. Pending requests may reserve days until they are approved or rejected.
Do weekends count if leave spans a full week?
Configured excluded weekend days are removed from the leave-day count anywhere they appear in the date range. There is no sandwich rule that counts Saturday or Sunday merely because a request covers weekdays on both sides. For a Monday-through-following-Thursday request, Saturday and Sunday remain excluded when the policy marks them as excluded days. Public holidays currently count because employment leave does not yet use the school holiday calendar.
Approved unpaid leave is deducted only after the leave period has ended. Any amount that remains unpaid after one salary run carries to later runs, and payroll allocation prevents duplicate deductions.
Why can't I select a leave type or see a contract?
Confirm that your portal account is linked to the employee profile, your active contract permits the leave type, and the leave policy is effective for the requested date. Ask Institution Admin or scoped Employment HR to check the contract, policy, and role scope.